2024 Diamond Sponsorship
Let Your Brand Shine
Your commitment to supporting our hospitals is invaluable, your experience as a sponsor is of utmost importance to us, and we’re here to make it as seamless and enjoyable as possible.
The below information and resources will ensure that both our teams are prepared for what is sure to be the best Visions gala yet.
Key Event Details
Date: Saturday, November 16th, 2024
Location: Fairmont Empress & Victoria Conference Centre
Time: 5:00 pm Reception, 7:00 pm Five-Course Dinner, Silent & Live Auctions, Raffle
More event details can be found on our Visions Guide webpage.
Supporting Surgical Innovation
The field of medicine is constantly evolving, and our hospitals must evolve with it. Reimaging how surgeries can be improved for safety, time, and patient benefit is just one of the many advancements our Foundation is proud to support in our pursuit of life-enhancing care for patients on Vancouver Island.
Together with the community we care for, the Victoria Hospitals Foundation through Visions 2024 will transform surgery on the Island via two major advancements: a surgical robot and a hybrid operating room (OR), both of which will be the first of their kind on Vancouver Island.
Robotics have revolutionized the field of minimally invasive surgery by offering numerous advantages over traditional surgical options. Surgeons use the robotic arms to make a small and very precise incision which means reduced risk of infections, complications and quicker recoveries for patients. The surgical robots also provide a 3D magnified view giving surgeons enhanced precision at the surgical site. Surgical robots are currently being used to treat a variety of conditions including prostate, kidney, bladder, colorectal, gynecological, and heart-related operations.
The hybrid OR is the next generation of operating rooms, providing surgeons with real time access to imaging equipment while they perform surgery, bypassing the need to transport patients to imaging suites, saving critical time when a patient needs it most. The benefits of the hybrid OR include fewer complications for patients, less bleeding, greater accuracy, and more efficiency. The OR is much larger than a standard operating room which will allow for greater collaboration between care teams during surgery, especially in trauma cases where several doctors may be required to consult on a patient.
It’s time to incorporate these lifesaving and life-enhancing innovations into our local hospitals. Together with our community we can redefine the surgical landscape on Vancouver Island.
Bringing Your Brand to Life at Visions
We look forward to showcasing your support leading into and during the event. Please ensure you send all of the following deliverables to Rachel Lee (Rachel.Lee2@islandhealth.ca) before October 18th:
- Logo (high res)
- Company recognition name (how you would like to be referred to in speaking notes and in mentions)
- Social media handles (if applicable)
- Company website
- Advertisement for pre-event mailer
- Specs: 5.5″ x 8.5″ (full page ad)
Visions Sponsor Welcome Video
As leadership sponsors of this event, we look forward to highlighting your support in the Visions welcome video that will play at the start of the formal program.
The filming will take place on October 18th. Location to be confirmed (in Victoria). Our team will reach out with available timeslots for you to select from.
Sponsor Brunch
As a Diamond Sponsor, you have 4 spots to attend the exclusive Sponsorship Brunch & Tour, where you will get a behind-the-scenes look at the impact that this year’s gala will have. Details are below. Please feel free to download and share this invitation with your 4 guests.
Date: Friday, November 15, 2024
Time: 10am-12pm
Location: Victoria Conference Centre – Colwood Room (Upper Level)
Let us know who is coming to the Sponsor Brunch & Tour below
Tickets to the Gala
As a Diamond Sponsor you have 20 tickets (2 tables) to the event. Please feel free to download and share the attached digital invite with your guests. Once you have your guestlist confirmed, download the below template and fill in all required fields. Email this to Rachel.Lee2@islandhealth.ca by October 18th.
If you wish to purchase additional tickets, please see our tickets page here
A downloadable invitation for table guests can be found here.
Please fill out a guest details template for your table. A downloadable copy can be found here.
Invitation to Physician’s Reception
Prior to the start of the formal program, there is an exclusive Physician’s Reception beginning at 5PM. As a Diamond Sponsor, you have two tickets to attend this Reception.
Please provide the names of your two guests who will be attending the Physician’s Reception. There is no physical ticket needed. Please download this invitation to share with your two guests.
Let us know who you plan to send to the Physician's Reception below
Accommodation
You will receive 2 Fairmont Gold hotel rooms for the evening of the gala (November 16-17). Please provide the first and last names for the reservations.
Enter who the hotel reservation should be under
If you wish to book any additional rooms, the Fairmont Empress is offering a discounted rate for Visions guests. Please click here to learn more and book.
Transportation
Your Diamond sponsorship includes transportation for up to 10 people to and from the gala, courtesy of LA Limos. Please contact rachel.lee2@islandhealth.ca for your booking code.
If any of your other guests would like to book car service, they can receive 20% off with the code 20VHF2024.
For guests that wish to drive, parking instructions can be found on the Visions Guide webpage.
Get in our Gift Bags
We will be providing a gift bag for each guest. If you wish to provide a branded item or gift on behalf of your organization to be included in the gift bag, please let Rachel Lee know (rachel.lee2@islandhealth.ca). Note that the number of items required is 620, and they need to be shipped to the following address by October 18th.
Victoria Hospitals Foundation(ATTN: RACHEL LEE)
1952 Bay Street – Wilson Block
Victoria, BC
V8R 1J8
Celebrating Your Support
Our team will send a gift basket to your office post-event. Please share the best physical address and point of contact to receive this delivery (estimated delivery to be November 20 or 21).
Let us know who and where to send your gift basket to
Post-event we will share an Impact Report outlining how your sponsorship elevated the event and our hospitals. Please let us know who we can send this to at your company:
Let us know who to send the Impact Report to
Auction
Visions hosts a fabulous silent auction open to all 620 guests. For more information on how you can donate an item to receive additional exposure, please reach out to barbara.west@islandhealth.ca.
Payment Information
You should have already received an invoice for your sponsorship with instructions for payment. If you require this, please contact Rachel at Rachel.Lee2@islandhealth.ca. Payment should be received by October 18th.
Cheques can be submitted to Victoria Hospitals Foundation at: 1952 Bay Street (Wilson Block), Victoria, BC V8R 1J8 (ATTN: Rachel Lee)
Sponsorship Agreement
You should have already received an agreement outlining all of the benefits within your sponsorship. Please ensure you send a signed copy back to Rachel at Rachel.Lee2@islandhealth.ca before October 18th.
Contact us.
Questions about the Visions Gala or sponsorship?
Please contact Annual Giving & Events Manager, Danielle Mulligan at Danielle.Mulligan@islandhealth.ca